Fisher Phillips, a national employment and labor law firm, is seeking an experienced Office Administrator for its San Francisco and Sacramento, California offices. The San Francisco office currently has 15 attorneys and 6 support staff and Sacramento currently has 10 attorneys and 6 support staff. Both offices continue to grow and are an integral part of the firm's California practice, which has nearly 120 attorneys in five offices. Nationally, the firm has more than 400 attorneys in 34 offices.
The Office Administrator will work collaboratively with the Office Managing Partners and is responsible for the overall management of the both offices, which includes the supervision of administrative and support operations. The Office Administrator will provide leadership to the office support staff in providing exemplary client service and responsiveness to client needs. This position will have significant interaction with the firm's corporate operations group, which provides centralized accounting, finance, human resources, information technology, real estate and facilities management services. The Office Administrator is required to split their time evenly between both offices each week.
Human Resources – Direct management of support staff, including recruitment, training, employee relations, performance and salary reviews, discipline, and termination. Manage the onboarding and integration process for attorneys and staff. Evaluate staff training and development needs and identify resources to meet those needs.
Facilities Management – Serve as the building management liaison and represent the firm at tenant meetings and oversee emergency preparedness. Partner with the firm's Facilities team on office relocation and expansion projects. Lead office's continuing shift to a paper-less filing system. Oversee office maintenance, cleanliness, and procurement of supplies.
Workflow Management – Work collaboratively with the office Managing Partners and attorneys to assess staff workflow and adjust as needed; this includes coordination of schedules, approval of time off requests, cross-training to ensure adequate support of all positions, and recommendations for staffing changes.
Local Technology Support – Manage technology set-up for meetings, coordinate procurement of equipment and software for office-setups, troubleshoot and/or report local technology issues and interface with the national IT team as needed on special projects.
Financial Management – Develop annual concessions and meals and entertainment budget projections for each office; manage and reconcile office expenditures; manage local checkbook maintenance and bank reconciliation. Manage local vendor relationships.
Marketing / Event Planning – Organize office social, recruiting and client development events. Work collaboratively with the office Business Development Manager and national Marketing team on special events, including seminars and client briefings.
Represent the Firm in the Community – Play an active role in the local ALA chapters. Work with the Managing Partners and attorneys to maintain the firm's positive image in the local business and legal communities.
Qualifications and Success Factors
This position requires a dynamic individual with an excellent client service orientation and outstanding interpersonal and communication skills. Successful candidate will have at least five years of management experience in a law firm or professional services firm encompassing the primary job responsibilities described above. Solid leadership skills and the ability to manage multiple priorities and meet deadlines are critical for long-term success. Candidates must be able to demonstrate knowledge, skills or abilities in the following areas:
Development of collaborative teams.
Management skills in the area of finance and budgeting, facilities management, and human resources.
Supervision of staff who fulfill a variety of roles.
Exceptional written and verbal communication.
Knowledge of basic accounting principles, including budget management.
Ability to solve complex problems with a high degree of confidentiality and sensitivity.
Ability to drive innovation and change in accordance with industry and firm initiatives, while enhancing employee morale and productivity.
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws. Click here to apply: