Long Island Law Firm is seeing an Office Manager who will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The ideal candidate is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.
The candidate should be an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Organize office operations and procedures
Coordinate with appropriate department on all office equipment
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors and service providers
Provide general support to visitors
Responsible for managing office services by ensuring office operations and procedures are organized, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
Allocate tasks and assignments to subordinates and monitor their performance
Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
Allocate available resources to enable successful task performance
Evaluate and manage subordinates' performance
Assist in the training of new staff members
Manage internal staff relations
Oversee adherence to office policies and procedures
Monitor and maintain office supplies inventory
Review and approve office supply acquisitions
Handle customer inquiries and complaints
Manage internal staff relations
Maintain a safe and secure working environment
Bachelor's degree with a minimum of 2-4 years of relevant work experience or equivalent combination or training and relevant work experience. Law firm experience, a plus.
Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Computer skills and knowledge of office software packages
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.
We are an equal opportunity employer and offer an excellent benefit package. Please submit a resume and salary requirements to Careeropportunities50@yahoo.com