As a Real Estate Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys across the firm's practice groups. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
Draft, input, revise and finalize, routine correspondence, memoranda and other legal documents.
Draft addendums to real estate contracts; schedule and coordinate real estate closings with attorneys, lenders and title company and brokers.
Order and review title / survey and underlying title documents; prepare escrow instructions.
Create and maintain closing files / organize closing binders; coordinate filings for corporate documents with clients.
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case "shell" documents for use by attorneys.
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
Proofread documents and check for appropriate formatting, spelling and grammar.
Maintain good public relations with clients.
Review all incoming mail, distribute to teams as needed and upload to the DMS.
Prepare documents and packages for mail, messenger and overnight delivery.
Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
Enter attorney time and send time entry reminders.
Process client billing and assist with review and edit of bills as necessary.
Schedule appointment and make arrangements for meetings, conferences and travel.
Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed.
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members' attorneys.
Complete other duties and projects as assigned.
A minimum of 5 years of legal secretarial experience, including providing support for transactional practice groups. Prior real estate experience is strongly preferred.
Recent experience at a large, national firm.
Strong proofreading skills, attention to detail and solid grammar/spelling skills.
High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
Legal citation and legal terminology expertise.
Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte, Workshare Compare or similar technology.
The ability to organize, prioritize and meet the demands off multiple attorney assignments.
Ability to work a daily schedule from 10:00 am - 6:00 pm.
Flexibility to work overtime occasionally.
Good attendance and punctuality.
WHAT WE PROVIDE:
We are proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 2.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.
MORE ABOUT SEYFARTH:
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.
To achieve our goal of equal opportunity, Seyfarth Shaw maintains an affirmative action plan through which it makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Seyfarth is an EO Employer –M/F/Veteran/Disability/Sexual Orientation/Gender Identity.
It is an essential job requirement to be fully vaccinated against COVID-19 for this role. If you need an accommodation of any kind for religious or disability reasons, including related to this job requirement, please contact Human Resources.
This position is based in Atlanta, GA 30309