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Law Office Administrator

Florida  - West Palm Beach

Position and Compensation Summary:

Firm: Atherton Galardi Mullen & Reeder PLLC

Position: Law Office Administrator

Salary: $65,000 to $90,000

Bonuses: Bi-yearly discretionary bonus opportunities

Benefits: Employer paid PPO medical, 401k with employer match, and others listed below

About the Firm:

Atherton Galardi ( is a South Florida business litigation firm seeking an experienced Law Office Administrator to oversee management and operation of our growing practice. 

Primary Responsibilities:

Financial Management

• Oversee budgeting, projections, and financial statements.

• Collaborate with Managing Member to improve financial controls and identify cost inefficiencies.

• Manage the Firm's billing and collection functions.

• Correspond with the Firm's outside accountants.

• Assist with monthly operating and trust account reconciliations.


• Manage the Firm's social media accounts.

• Assist with drafting the Firm's written marketing materials.

• Coordinate Firm marketing/networking events.

• Oversee the Firm's charitable work and community involvement.

• Correspond with media outlets.

• Assist with client newsletters promoting the Firm.

• Consider strategies for increasing business form existing clients while also generating new clients for the Firm.

Human Resources

• Determine attorney and non-attorney hiring needs.

• Recruit, interview, and screen applicants.

• Orient, train and supervise non-legal staff, including paralegals.

• Evaluate non-legal staff and make recommendations regarding work assignments, compensation and discipline.

• Courteously implement and enforce the Firm's rules and policies.

• Supervise payroll and administer the Firm's benefit and retirement plans.

• Create, implement and maintain the Firm's policies & procedures.

• Manage hurricane preparedness and disaster recovery plans.

Information Technology

• Manage the Firm's IT vendor relationships.

• Assist with evaluating potential implementation of new IT solutions for document management, accounting, and remote access.

• Analysis of Firm's cybersecurity hardware, software, and insurance coverage for potential improvements.

• Creation and implementation of IT policies for attorneys and staff.

Facilities Management

• Liaison with landlord and vendors to facilitate the smooth operation of office space.

• Oversee physical document management, including regular shredding of unnecessary documents.

• Assist with existing attorney office moves and new attorney move-ins.

• Monthly purchase of supplies and food/beverages for the office.

Miscellaneous Administrative

• Assist with new client/matter conflict checks.

• Manage engagement letters and receipt of client trust retainers.

• Scan and record copies of all client checks received by mail.

• Manage county tax renewals, Florida Bar renewals and attorney CLE compliance.

• Assist non-lawyer staff as needed.

• Provide creative ideas and input on how to help the Firm run more efficiently and help all employees feel valued and satisfied.

Benefits Package:

In addition to a competitive salary and bonus opportunities, the firm offers great benefits, including:

• PPO medical - employee premiums are 100% paid by the firm

• 401k retirement with employer match

• Paid vacation and personal time off

• Brand new modern office space with full gym and attached parking

• Flexible on-site/remote schedule options

• Executive-level management opportunities

Required Skills and Experience:

• At least 3 years of prior law office management experience required

• Excellent leadership, interpersonal, and communications skills

• Good business judgment and problem-solving abilities

• Able to work well independently

• Solid organizational and project management skills

• Knowledge of basic accounting principals and ability to read financial statements

• Ability to handle sensitive situations with confidentiality

• Bachelor's degree (preferred, not required)

• CLM, CPA, and/or SHRM certifications (preferred, not required)

How To Apply:

If you are interested in this position, please submit your resume to the attention of Managing Member Scott Atherton at All inquiries will remain confidential. Atherton Galardi is not accepting submissions from recruiting agencies for this position.

Atherton Galardi is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Ad #A09227730
Posted: 9/21/2022 4:31:14 PM
Scott Atherton
Atherton Galardi Mullen & Reeder PLLC
1641 Worthington Road, Suite 100, West Palm Beach, Florida 33409
Phone: 5612932530

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