McLane Middleton, a leading New England-based law firm, is seeking an Entity Management Specialist in our Manchester, New Hampshire office. The firm has over 100 lawyers located in five offices, three in New Hampshire (Manchester, Concord and Portsmouth) and two in Massachusetts (Woburn and Boston). McLane Middleton is regularly listed as one of America's leading law firms in Chambers USA, and 57 of its attorneys are listed in The Best Lawyers in America across a broad array of practice areas. The firm has a strong tradition over its 104 year history of deep involvement in the communities where its employees work and live. The firm is an active participant in the community and supports numerous charitable and professional associations.
Reporting to the Director of Information Governance, the Entity Management Specialist will support entity data tracking and records maintenance for the firm's corporate clients. The ideal candidate is an individual that is a team player, enjoys a fast-paced environment, has an ability to multi-task, trouble-shoot, navigate change well and maintain a positive attitude. The position will be based in the firm's Manchester, New Hampshire or Woburn, Massachusetts office.
Responsibilities:
• Review and process client corporate records; perform data entry according to standard operating procedures
• Run docket reports and respond to requests for data
• Coordinate tasks and other follow-up items received from legal professionals to records management and the Corporate Department
• Perform data remediation, along with backlog data entry work
• Perform quality assurance checks and periodic reviews to ensure conformance with data maintenance standards
• Assist the Director of Information Governance with the development of procedures
• Enter trust entity data and confirm data values with legal and administrative professionals
• Perform various file maintenance and records management tasks
• Provide training to legal professionals and administrative staff
Qualifications:
• Associates degree or above or equivalent experience required
• Prior relevant paralegal experience or subject matter expertise preferred
• Experience working with databases and document management systems preferred
• Must observe the strictest confidentiality
• Ability to follow standard operating procedures and attention to detail
• Ability to work independently as well as within a team
• Ability to multi-task and meet daily/monthly/annual deadlines
• Excellent communication skills, both verbal and written
* Note: This is not necessarily an exhaustive list of responsibilities, skills, duties requirements, efforts or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, McLane Middleton reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances require it, such as emergencies, changes in personnel, workload or technological developments.
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