View full description and apply at https://mto.wd1.myworkdayjobs.com/en-US/MTO_Careers/details/Senior-Legal-Administrative-Specialist_REQ00601
Position Type: Full Time, Non-exempt
Hybrid Scheduled (3 days onsite - M, W, Th)
Location: Los Angeles
Salary Range: $41.06 - $48.08 per hour*
*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.
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JOB SUMMARY
The Senior Legal Administrative Specialist is responsible for providing expert support to attorneys and professionals for all administrative and litigation/transactional functions of the Administrative Department. The Senior Legal Administrative Specialist directly assists attorneys supported by our Administrative Support Team with tasks/projects and provides coverage when an attorney’s assigned direct support is out, unavailable or needs additional assistance. Additionally, the position provides overflow support to various administrative Departments including, but not limited to Word Processing Center and the Administrative Support Team.
The Senior Legal Administrative Specialist meets regularly with attorneys and professionals to ensure needs are being met, consults on current projects, and identifies additional support needs or training. The position mentors Practice Assistants to address procedural and training needs and provides guidance to first year associates on firm and legal processes and procedures.
JOB FUNCTIONS
General
• Provides mentorship to Practice Assistants regarding firm administrative tasks and procedures.
• Collaborates with Administrative Manager(s) to develop training for Practice and Administrative Assistants to broaden knowledge and improve skills needed to meet attorney needs.
• Provides supplemental support to the professionals, attorneys, and managers of the Administrative Department.
• Act as a resource regarding all types of administrative support, fields questions from Administrative Department professionals, attorneys, and others throughout the firm.
• Proofs and prepares documents for final drafts.
• Completes redlining accurately and in a timely way.
• Copies, scans, faxes, uploads and emails documents.
• Sends, tracks, and manages document projects in conjunction with Word Processing Center, Service Center and outside vendors.
• Arranges couriers, shipments and tracks status and delivery.
• Interacts and liaises with attorneys and staff regarding support needs, current projects and additional support.
• Participates in special projects as assigned.
• Completes other tasks as assigned.
• Keeps the highest level of confidentiality of all firm and client information, records and files, both within and outside of the Firm.
Litigation Assistance
• Engages with attorney service companies relating to delivering litigation materials to courts and counsel, including service of process documents and subpoenas.
• Distributes service and courtesy copies, when necessary.
• Communicates directly with court/administrative offices to confirm rules and procedures.
• Reviews basic documents to ensure compliance with applicable rules.
• Assists with and delivers litigation training programs for attorneys, paralegals, secretaries, Administrative Department staff, and other users of Administrative Department resources.
Administrative Assistance
• Processes expense reports.
• Coordinates payment of invoices, charge vendor invoices to client/matter when appropriate.
• Arranges for meeting room, confirms additional resources ordered and set up, coordinates outside guest needs.
• Completes client intake forms.
• Calculates and completes time entry, researches and assigns task codes, conforms time entry in accordance with client guidelines, makes corrections and submits final time.
• Coordinates with Travel Department on travel options, confirms reservations, and coordinates changes.
TOOLS
Online litigation platforms (CM/ECF and third-party vendors)
Electronic Fax Program
Multi-Function Device (Printer, Scanner, Copier)
Microsoft Office – Word, Excel, PowerPoint, Outlook
Adobe Acrobat Suite
Litera Compare Word, Excel, PowerPoint
Best Authority
DocXtools
DocXtools Advanced
Other Software as required
MINIMUM JOB QUALIFICATIONS
Minimum 10 years of experience directly support litigation attorneys in a law firm.
Thorough knowledge of litigation procedures.
Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
High level of attention to detail and commitment to producing high-quality work.
Availability to work overtime.
Ability to research rules and procedures.
Ability to work independently in a fast-paced environment with consistent high level of accuracy.
Knowledge of PACER, Court Alert and other electronic court databases a plus.
Available for overtime.
Strong analytical and problem-solving skills.
Ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results.
Produce accurate work while meeting time-sensitive deadlines.
Strong communication, interpersonal skills, teamwork, attention to detail and customer service skills.
Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of the Firm.
PHYSICAL DEMANDS
Standing, moving about, walking, sitting at a desk, bending, reaching, lifting up to 15 lbs., writing, typing, and computer use.
WORKING CONDITIONS
Quiet office environment in a high-rise building, seated the majority of the time.
DIRECT REPORTS
None
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MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.
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Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.
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