The Office Administrator is responsible for managing the day-to-day operations of a law firm with approximately 20 employees. The Firm has offices in South San Francisco and Sacramento.
Primary Functions
- Oversee office operations, such as IT systems/business equipment, office supplies, inventory control, office services, facilities management, records management, safety, vendor management, and special projects as needed.
- Manage HR and personnel, including benefit plan reviews and updates.
- Recruit administrative support staff, including resume review, interviews, hiring and on-boarding.
- Manage and assess performance of support staff.
- Prepare, manage and file corporate records.
- Prepare agendas for meetings of the Firm’s Board of Directors and Shareholder meetings, participate in management meetings and communicate updates, changes, or other developments relevant to the Firm’s operations to appropriate employees.
- Coordinate special events, conference attendance, retreats and social functions.
Qualifications (Experience, Knowledge, Skills and Abilities):
- Bachelors’ degree in business administration or related field or an equivalent combination of education and/or work experience.
- Minimum of five years of experience in law firm (or equivalent) management with demonstrated leadership skills in human resources, information technology, facilities and financial management, ideally with a working knowledge of related legal/compliance regulations.
- Strong management ability, including written/oral communication and interpersonal skills required to interact with the Firm’s employees and outside vendors.
- Ability to exercise sound judgment, discretion and foster positive and professional working relationships.
- Strong supervisory, organizational and project management skills with great attention to detail and ability to prioritize and multi-task.
- Experience using Microsoft Office Suite, including Outlook, Word and Excel.
- Ability to work in a clerical, office setting using standard office equipment, such as computers, phones, photocopiers, filing cabinets and fax machines.
- Close visual acuity to prepare and analyze data and figures.
The target hourly pay range for this part-time position is $50 to $60 per hour. Actual pay will vary depending upon various factors, including relevant experience, skill-set, current business needs and market factors. The compensation range listed is just one component of Adams Broadwell Joseph & Cardozo’s package for employees.
Adams Broadwell Joseph & Cardozo is an equal opportunity employer and does not discriminate on the basis of any applicant’s race, religion, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other category protected by law.
HOW TO APPLY
Interested candidates with the required qualifications should submit a cover letter and résumé to jlaurain@adamsbroadwell.com.
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