Intellectual Property boutique law firm with 16 attorneys and 25 staff across 2 office locations seeks Law Office Manager. Accounting or finance degree strongly preferred. This position actively reports to and participates with the managing partner in the firm’s operations and coordinates closely with outside CPA. A successful candidate will have law office management experience, strong accounting knowledge, and ability to execute a variety of administrative and management duties, including working with outside vendors, overseeing an administrative office staff, and interacting with the firm’s clients, attorneys, paralegals, and staff.
Responsibilities:
Client billing & accounting
Client cost advances
Processing & recording client payments
Resolving billing discrepancies
Firm accounting, including IOTA trust accounts
Firm accounts-payable
Reconciling bank statements
Miscellaneous tax filings/payments
Coordination with outside CPA/accounting firm
Extensive reporting of financials, projections, and productivity
Human resources management
Payroll Processing
Vendor management
Requirements and Skills:
Law office management experience, required
Degree in accounting or finance, strongly preferred
Excellent accounting & bookkeeping skills, required
TABS3 proficiency, preferred
QuickBooks proficiency, preferred
Advanced Excel proficiency, required
Strong organizational and communication skills, required
Multi-tasking skills in a high-volume environment, required
Daily in-person attendance, required
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
Paid time off
12 paid holidays
Health insurance
Life insurance
Dental insurance (available)
Vision insurance (available)
Retirement/profit-sharing plan (upon qualification)
Schedule:
8 hour shift
Monday to Friday
Ability to commute/relocate:
Miami, FL 33129: Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office: 4 years (Preferred)
Administrative experience: 4 years (Preferred)
Work Location: In person
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