US Job Description
Firm Information
Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.
Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.
Position Summary
We are seeking an experienced Regional Office Administrator to lead and proactively manage daily operations of the Los Angeles, Orange County and Century City offices. This position will have a significant impact on the organization for an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which professional staff and lawyers can thrive. The position is a blend of leadership, change management, direct personnel supervision, operations, administration, facilities, morale building and requires the ability/flexibility to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, a sense of urgency, commitment to service excellence, a spirit of continuous improvement, and in the desire to develop a team of diverse support staff professionals.
Job Duties and Responsibilities
Provides guidance to office lawyers and professional staff and fosters a culture of service excellence
Identifies and implements creative solutions to enhance productivity, efficiency, and effectiveness of support.
Proactively works with lawyers and others to ensure their needs are met and exceeds expectations now and in the future
Manages support assignments to ensure effectiveness and balance. Analyzes workload allocation on a regular basis
Ensures the office is well-organized and that it maintains the appropriate staffing levels
Work with Global Security Team to establish and implement local security protocols and procedures ensuring the safety of local facilities, equipment and personnel
Leads local emergency response and business continuity efforts
Manages office budget, expenses and identify opportunities for cost savings
Examine office operations and activites with respect to best practices and make recommendations or implement changes to enhance efficiencies, effectiveness, and promote continuous improvement
Solve day-to-day problems independently and in in conjunction with others
Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, conducting annual performance reviews and compensation recommendations, approval of timesheets for non-exempt personnel, and other duties as needed; liaise and report in real-time to HRBP on employment performance issues
Plans and oversees execution of office events and community support initiatives
Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/build-outs, office moves, and local matters related to the management /reduction of building operating costs
Manage all office operational functions including delivery of support services by Executive Assistants (administrative), and office services (mail, document reproduction and hospitality).
Assist administrative departments with workflow issues, as necessary
Facilities management which includes establishing and maintaining relationships with local property management and the landlord
Approves expense and check requests
Manages local vendor relationships
Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA/SHRMto keep updated on industry trends
Collaborate on and/or lead global and national projects and task force initiatives.
Performs ad hoc duties as assigned
Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
Requirements
Education: Bachelor’s Degree in a professional discipline such as Business Administration or Finance preferred. Advanced degree or training consdiered a plus. Equivalent experience may be considered.
Experience: 3+ years experience working in a supervisory/managerial role required. Previous law firm or professional services environment experience is preferred. Basic understanding of state and local human resource laws, regulations and requirements essential.
Skills: High emotional intelligence, proactive, problem-solver, project management and strong written and verbal communication
Other
Supervisory Responsibilities: Responsible for supervising/managing Executive Assistants, Facilities/Office Services staff, and/or outsource vendors.
Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.
Essential Job Functions: Ability to utilize technology, including computers and telecommunication device. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. be able to sit and/or stand for long periods of time. Ability to communicate effectively, orally and in writing. Must work in office as required.
Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.
Pay Range: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.
Los Angeles: $140,500 - $170,000
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.
Consistent with its Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact, Reed Smith is firmly committed to the concept and practice of equal employment opportunity. At Reed Smith, applicants and employees are treated during their employment without regard to their race, ethnicity, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, familial status, disability status, veteran status, or any other characteristic protected by law.
Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process
Qualified candidates only. No search firms.
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